I recently get to know that anyone can simply qualify for the position like “Internal Auditor” or “Finance Controller”. In order to make the payment to the supplier, first we have to ensure we have enough to pay. Unfortunately, my internal auditor and FC of the GROUP by checking the bank balance thru the e-banking had questioned why I said “not enough” since the balance shown this amount. Hey….wake up…..don’t tell me anyone with finance background do not know what this “floating” means!
Recently due to my branch account exe had left, and it is still vacant. Therefore, me and “they from KL” has to back-up. This dept all the while never under my care as the person in this position has to report directly to “them” – The FC and Internal Auditor of the Group based in KL. There was this happened, supplier chased for overdue payment, my staffs and also I have them to call directly to “them”. They without asking the detail, give this answer to the supplier, “Sorry, we do not know anything as this is the Penang branch’s matters. You have to call Penang.” Suppliers were very upset, cause Penang asked them to call KL, KL throw them back to PG. After few days, finally the Internal auditor wrote me an e-mail, and there was when our e-mails “flying”. Look at the silly thoughts from a Internal Auditor.
The e-mails beging with......
1. First sent out from “him” on 19 Nov 2010
----- Original Message -----
From: Lxx Kxx Vxxn
To: Penang Branch
Cc: Financial Controller Tan, The CEO
Sent: Friday, November 19, 2010 3:10 PM
Subject: Penang branch - supplier call
Dear AG,
I received alot of suppliers' call from Penang, which i do not know whether they are valid suppliers or not and i also do not know the stock is actually received or not.
My suggestion is either you or Axshxx (my subordinate) attend the call first and pass the list of suppliers which need to be paid to Ms Yap and cc to me and Mr Tan. (You need to monitor your collection and advise us which suppliers need to be paid by using limited cashflow)
Ms. Yap,
After we have finalised the list of payment to suppliers, please compile the supporting documents. (ie supplier invoice, DO and PO) and issue the cheque.
Thanks & Regards
K. V. Lxx
KMCorp Berhad
Tel: 0x-9xxx 3xxx ext: 1xx
NOTE : Do you aware of the “VALID SUPPLIERS” he stated on the e-mail? Don’t u feel this is silly and funny?
2. My replied to his e-mail
From: Me
Sent: Friday, November 19, 2010 5:02 PM
To: Lxx Kxx Vxxn, Penang Branch
Cc: Ms. Yap; Financial Controller Tan; The CEO
Subject: Re: Penang branch - supplier call
Dear Mr. Lxx,
The suppliers who called to your end are valid, or else we will not have them to make this call. If I am in the office I will for sure attend the calls, otherwise is either I am at customer sites or in some errands. Axsxxh understand that I may not in the convenient to attend the calls, therefore she has the suppliers to reach you. I believe this is just for the time being, as you have already in getting someone to fill up this vacant. Also, Miss Ooi every month did update you all the details, from the report, you have better scenario about Penang's account.
Collection is under my responsibility; I will for sure base on the aging report and The CEO's instruction to check on the sales every week and will try my best to get the collection in on time. However, if to update the collection details, I am afraid I may not have time on that. Can u pls have Miss Yap to help on this?
Thank you for your understanding and hope to get your support during this period of time.
Regards,
AG
3. Then he replied again…..
From: Lxx Kxx Vxxn
To: Me; Penang Branch
Cc: Ms Yap; Financial Controller Tan; The CEO
Sent: Saturday, November 20, 2010 9:53 AM
Subject: Re: Penang branch - supplier call
Dear AG,
What i mean by valid suppliers is because i have no idea:
1) who they are, (even though they told me the company name)
2) what they supply to us
3) do we still order from them
4) all the goods are received completely without any discrepancy
If Axsxxh know that you are not in the office, please ask the suppliers to call back at the correct time when you are in the office or jot down the contact number and return call to them.
For the collection, i have asked Ms Yap to assist. Please assign someone in Penang branch to update Ms Yap on daily collection. Beside that, please ensure all the salesman submit their weekly collection forecast either on every Friday or Saturday, in order for Ms Yap to forecast the company cashflow.
Thanks & Regards
K. V. Lxx
KMCorp Berhad
Tel: 0x-9xxx 3xxx ext: 1xx
4. My replied to him again….
From: Me
Sent: Saturday, November 20, 2010 10:18 AM
To: Lxx Kxx Vxxn; PG Branch
Cc: Ms Yap; FC Tan; The CEO
Subject: Re: Penang branch - supplier call
Dear Mr.Lxx,
I think we don't waste the time on this matter, as both of us have more important things to be busy on. We will do our job for sure. Those that calls reached u r VALID suppliers which Miss Ooi has already issued the cheques. I am very concern about the account of this branch whether in accordance or not, I believe none of us wish to see this happen like it had happened before. Since day one, account is not under my control, and Miss Ooi do not report to me on anything about her jobs except the collection.
You have my word, I am not throwing the balls to you, so, don't worry, we know what calls to pass to you. I just want to get things done and make sure the company reputation is in good condition.
Regards,
AG
5. After my replied, I didn’t expect his reply, sadly….he reply me with this…..
From: Lxx Kxx Vxxn
To: Me; PG Branch
Cc: Ms Yap ; FC Tan; The CEO
Sent: Saturday, November 20, 2010 10:51 AM
Subject: Re: Penang branch - supplier call
Dear AG
For me this is not a waste of time, at least we make thing clear at the first place rather than argument at other day.
Ok, i agree to attend the call from suppliers which chq have been already issued. For other suppliers, please get them to reach your side.
For closing of the account, i will try my very best to guide and monitor Ms. Yap progress in finalising the account.
Hope everything have clearer picture now and thing will be fine and run smoothly.
Thanks & Regards
K. V. Lxx
KMCorp Berhad
Tel: 03-9xxx 3xxx ext: 1xx
6. The end….I better stop continue hoo-ha with him, otherwise it will be never ending.
Dear Mr. Lxx,
I am very much appreciated your understanding.
Thank you & best regards,
AG
